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WCHS Registration

Monday thru Friday 7:30am to 2:00pm

How to enroll a student at West Creek High School:

1. Complete the pre-registration forms online at cmcss.net select “Enroll or Transfer”
2. Provide *required documents (listed below) to the school.
3. After official records and all required documents are received, the registrar will make an appointment for the student with their counselor.

*Required documents:

• A birth certificate or other proof of date of birth (State law requires that a copy of a student’s state-issued birth certificate be in the cumulative folder. Schools can accept other proof of date of birth for registration, but the parent/guardian needs to provide a copy of the child’s state-issued birth certificate.)

• Student’s Tennessee Immunization Record
• A medical exam is recommended for all students in grades K-12 at time of registration.  (Not required for high school)
• Proof of Custody (if applicable)
• Two (2) Proofs of Residence:
  • Mortgage Verification (with name and address)
  • Tax Receipt (property taxes or personal property taxes)
  • Current Rental Agreement (naming tenants)
  • State/Federal Records (Federal Tax, Soc. Sec, Child Assistance Records)
  • Utility Bills (electric, gas, water/sewer, landline phone, waste disposal)
  • Current Car Insurance or Vehicle Registration (with name and address)
  • Internet, Cable, Satellite (with name and address)
  • Employment Records (with name and address)

• Government Issued Photo ID (with name and address)

CMCSS is offering Open Enrollment in specific schools and grade levels with available capacity for the 2024-2025 school year. Space for Open Enrollment is limited to only the specific schools and grades listed below.

Each grade listed has a limited number of available seats. If more requests are received than available seats, a lottery drawing will be held. Open Enrollment is only open to residents of Montgomery County. Applications for the 2024-2025 school year will be accepted from Monday, March 25 through Wednesday, April 24, 2024. Please see below for the application. Completed applications should be delivered in person or mailed to the CMCSS Enrollment Center, 430 Greenwood Ave. Clarksville, TN 37040, ATTN: Director of Student Services.  This Open Enrollment process is separate from the application period for schools and programs of choice that took place January – February 2024.

2024-2025 Open Enrollment Application (STS-F023)

CMCSS Open Enrollment Policy (STS-A004)

Due to the comprehensive rezoning that changed capacities at some schools, the District had to delay the determination of open seats for Open Enrollment until spring 2024.

We want to thank Laurie Chesser, our Social Worker, for all her hard work and dedication to our staff and students.

DEADLINE DATES FOR REGISTRATION PAPERS (24-25)

Honors, AP, Late Arrival, and Early Dismissal forms are due THIS FRIDAY March 1st
Please turn them into the counseling center

The deadline to change course requests is FRIDAY March 15th
You will need to get an orange schedule request change form from the counseling center and turn it in before the end of day on March 15th. Schedule request changes will NOT be accepted after this. Schedule changes will NOT be made in August.

FAFSA PROCESSING UPDATE:

We are being advised that the Federal Department of Education will not begin processing completed FAFSAs until mid-March. How does this affect you?

This means that colleges and universities will likely not receive your completed FAFSA until sometime in April. Award Letters will not be complete and sent to students until April, meaning, you may not be able to accurately see what out-of-pocket costs you will be responsible for until closer to the end of the school year.

PLEASE don’t let this stop you from completing the FAFSA. The sooner the better…even with the delays!

The below Graduation Information form must be signed and turned in before March 1st or students will not be able to walk. Forms are in the front office.

General Information

***In order to participate in the graduation ceremony:

• You must have met all graduation requirements by the last day of school (May 21st)
• Must be cleared of all school related debt. Checks and debit/credit cards will not be accepted after Friday, April 26th, 2023. Only cash and money orders can be used.
• You must attend and participate in graduation practice if you plan to attend graduation
• You must purchase and wear a 2024 WCHS cap, gown and tassel.
• Diplomas will be available for pickup May 28th – May 31st from 8:00 am – 2:00 pm in the front office.
• Austin Peay offers a free live webcast of each commitment ceremony. A link to the webcast will be available on the commencement webpage within 24 hours of each ceremony.  Commencement is also aired live on CDE Lightband Channel 9, Spectrum Cable Channel 192, and AT&T Uverse Channel 99.  It can also be heard on WAPX-FM radio, 91.9 MHZ. We are delighted that family members from anywhere in the world will be able to hear their loved one’s name called during this important event.

Graduation Practice

• May 23rd from 8:30 am – 11:30 am. Students will enter through the activities entrance (Cafeteria)
• Students must be cleared of all school related debt to participate in graduation practice.  Only cash and money orders can be used if a student is paying off their final debt.
• Transcript requests will be available. Digital copies are free, but paper copies will be $2 each.
• Graduation tickets will be distributed to the graduates after practice
• After seniors receive their graduation tickets, everyone must exit the building and grounds unless authorized by school administrators.

Graduation: 

6 pm on Saturday, May 25th at the APSU Dunn Center

• This is a formal ceremony and should be treated as such
• No air horns, cell phones, purses, silly string, noise makers, beach balls or other distractions will be allowed on the graduation floor.
• Any student caught using their cell phone during the graduation ceremony will be removed from the ceremony.
• There is no place to keep personal items on the stadium floor, please leave all personal items with your family to hold during the ceremony.
• Remind family members to respect the other graduates and save the celebration until the end of graduation, so that all families can hear their child’s name called.
• All students must arrive at the Dunn Center 1 hour prior to the start of their ceremony.
• Any student arriving after the students have exited to line up in the tunnel will not be allowed to participate in the ceremony.
• Students need to be appropriately dressed with their cap and gown already on.
• Cap and gown may NOT be decorated. They should be positioned flat on your head.  Hairpins can be used to help secure your cap in place.
• No guest will be allowed on the graduation floor unless they have approval for seating. See Ms. Trini if you have immediate family members who may need floor seating.
• Students are to remain in their seats and file out in reverse order at the end of the ceremony after the faculty has lined the path.
• Every guest entering the Dunn Center, regardless of age, must have a ticket (per APSU)
• Guest will enter the Dunn Center through the entrance designated on the front of their admission ticket. The doors will open (1) hour prior to the start of the ceremony.
• DO NOT IRON YOUR GOWN!! The way to get the wrinkles out is by steaming it.

Graduation Attire:                                                          

• Acceptable Attire:
  • Solid Black Pants
  • White collared shirt
  • Solid Tie/Bow Tie
  • Solid black dress shoes
  • Solid Black socks
  • Outfits that are covered completely by the graduation gown can be any color.
  • Skirts needs to be black if they are longer than the graduation gown.
  • Dress tops must be white if it sticks out from the graduation gown
• If you are unsure if your outfit will be approved, show administration for approval
• No tennis shoes,crocks, flip-flops, sandals, leggings, sweatpants, jeans, or shorts are to be worn.
• Your attire will be checked by faculty members as you enter the Dunn center. Any violations in dress code will result in the student not being allowed to participate in the graduation ceremony or items being collected.
• If a senior needs assistance, please see Ms. Schmucker or Mr. Shehy

Cords and Stoles

Only the following items have been approved for graduation:

• Honors, Highest Honors, and CMCSS Academic Awards Recipient Cords
• Ready Graduate Cords
• Those earned through being a member of a nationally and CMCSS recognized academic honor society; such societies are distinguishable by having a minimum academic measure for acceptance such as a required GPA.
• Those earned by completing a course of study as a member of one of the CMCSS High School Academies.
• Those earned by having successfully completed JROTC for the duration of their high school career.
• Those earned by successfully completing the Gold Standard of the CMCSS Work Ethic Distinction.
• Military Dependents – (Active Duty and Retired) purple chord
• The following sashes or stoles may be worn:
  • Those affiliated with the enlistment of a military service branch.
  • Those earned by completing the associate degree pathway at Middle College.
• In compliance with State Board Policy a volunteer pin recognizing students with 10 hours of community service for each semester of high school may be worn.

**This day is a significant rite of passage for our students and we want to see everyone participating in this event.  Please be on your best behavior while you are in the Dunn Center.  Let’s show how great the West Creek students really are!

I am acknowledging receipt of this information and that a parent/guardian copy has been provided to me as well. I further acknowledge that if I do not meet the above criteria, I will not be permitted to participate in the graduation ceremony.

Print Name:____________________________________________

Signature:______________________________________________                Date:___________

Confused about WHO should sign the FAFSA? This handy flow chart helps you understand. FSA ID’s need to be created 3-4 days in advance of trying to complete the full FAFSA form. If you have questions make plans to attend our FAFSA Night February 22^nd in WCHS Library from 4-6 p.m.